Your files, put to work

Build an investment committee pack with traceable evidence

Connect the decision memo to its model assumptions, source references and open questions.

Keep the author’s recommendation distinct from an approved committee decision.

Updated 17 October 2026 · OpenDataRoom · Fictional worked example

Your workflow at a glance

Who it’s for
IC committees, Investment teams, Investment consultants
The task
Connect the decision memo to its model assumptions, source references and open questions
Bring these materials
IC memo draft.pdfScenario assumptions.xlsxDecision questions.docx

A fictional situation Fictional example: proposal: proceed subject to a revised downside case and confirmation of financing terms.

How OpenDataRoom helps

The difference in your workflow

An IC pre-read linking recommendations to original evidence. Keep the selected evidence available through one authorised connection instead of assembling another set of attachments for each question.

Keep the source documents organised in a drop, like a folder. Create named packs for different audiences, approve their access and let each recipient use their own AI. OpenDataRoom manages access and request records; the recipient’s AI performs the analysis.

A fictional example, shown one step at a time. No files are uploaded and no email or AI call is made.

01Choose the useful files

Start with the evidence for this question.

Prepare the approved versions of IC memo draft.pdf, Scenario assumptions.xlsx, Decision questions.docx. Check the readable text and leave unrelated material out.

Bring these documents
IC memo draft.pdf
Scenario assumptions.xlsx
Decision questions.docx

Selected for this example · 3 documents

02Choose who gets access

Your pack. Your permission.

Use it with your own AI or invite a named recipient. Set a useful deadline. If people may see different documents, prepare separate packs.

Your sharing choices
Recipient
alex@example.com
Example access window
24 hours
Scope
Only this selected pack

Verify email · approve access

Illustrative settings. No invitation is sent.

03Connect the recipient’s AI

Connect once. Choose approved packs.

Add OpenDataRoom in a compatible AI app’s connector settings and complete authorisation. A reusable connection lists only the packs you explicitly approve. Sending a URL into ordinary chat does not install the connection.

In a compatible AI app
OpenDataRoomYour AI

Example connection address

https://example.invalid/mcp/your-pack
  1. Open connector settings.
  2. Add the real address from your pack.
  3. Complete authorisation.

The address shown here is deliberately inactive.

04Ask the question

Let the source material do useful work.

The recipient decides what to ask. Their AI can list, search and read the approved text; OpenDataRoom supplies access, not the AI model. The current tools return extracted text, not complete original files. Check the preparation report for material they cannot represent.

A question worth asking

What must be resolved before this recommendation becomes a decision?

Your AI consults the authorised sources.
Your ready-to-use prompt

05Check the answer

An answer you can trace back.

Ask for the source file and passage. Compare the result with the originals and keep assumptions or missing evidence visible.

Illustrative answer · not generated live

The downside and working-capital treatment need clarification, and financing needs confirmation. The memo is a proposal; no vote or approval is recorded.

Open the source. Check the wording, date and conditions.

06See what was requested

A clearer handover and follow-up.

Review the requests received through the authorised connection. Investigate gaps, offer a clarification or end future access when the task is finished.

Fictional request record
List the selected filesSelected pack
Prepared
Read a source excerptIC memo draft.pdf
Prepared

The record shows requests and prepared responses. It does not show the full chat or prove someone read an answer.

Look inside the example Fictional

These are invented teaching documents. The example demonstrates a workflow, not customer evidence or a verified outcome.

Read the 3 example sources

IC memo draft.pdf

Fictional proposal: proceed subject to a revised downside case and confirmation of financing terms.

Scenario assumptions.xlsx

The example downside assumes a six-month delay. Working-capital treatment is not specified.

Decision questions.docx

No committee vote is recorded. Open questions concern liquidity and financing availability.

More context for this workflow

Keep the proposed decision distinct from its supporting evidence

Select the IC memo, underlying financial evidence and unresolved questions for the meeting. Identify which claims are sourced and which are the author's judgement before asking the committee's AI to summarise.

The useful detail

Questions about this workflow

What to prepare, how access works and what to expect from the result.

Can AI turn an unresolved issue into an approved IC conclusion?

No. Keep open issues visible and record the committee decision outside this document-access workflow. A plausible summary is not committee approval.

How should we handle a dissenting view?

Include an approved dissent note and the sources it challenges in the committee pack. Ask for both interpretations with citations; do not infer consensus from a count of requests.

Can the ledger tell me whether an investor intends to proceed?

It can show the tool requests received through an authorised connection, the source references requested and the response preparation outcomes. Those records can inform a useful clarification or follow-up. They do not prove that the investor personally read a result, that an AI relied on it, or that an investment decision was made. An AI app may issue several requests automatically.

How does the recipient connect, and who gets access?

Choose your own AI or invite the intended email recipient. For a private invitation, the recipient verifies the authorised email and completes the required approval flow, then adds the connection in a compatible AI app’s settings. Forwarding an invitation alone does not authorise a different email. Permission covers the selected pack; create separate packs when audiences may see different documents.

Can I keep the files and end someone’s access?

Your wallet contains source drops, like folders. Each named pack shares selected files or passages from one drop. The source drop and its access packs have separate deadlines. You can keep the source until its displayed retention deadline while ending a recipient’s future access. Choose a sharing window, revoke it earlier when needed, and approve an extension deliberately. Expiry cannot recall material that an AI app or recipient has already retrieved.

What happens when I update or remove a file?

After you review and accept a drop update, fresh authorised requests receive the current versions of files already selected for their packs. This does not force an AI to fetch the files again or refresh its existing chat context. New files do not join those packs automatically. Review changed selected passages explicitly. Removing a file or its permission stops future retrieval, and access-change notices are queued for affected recipients. Provider acceptance is not proof of inbox delivery. This cannot erase content already retrieved.

What if my files or AI app are not supported?

Check the compatibility guide and try the public service-information sample first. An app must support the required MCP connection and authorisation; pasting a URL into ordinary chat does not install it. Use supported text-based files and inspect the preparation report. Originals are retained in encrypted storage, but the current AI tools return extracted text, not complete original files. Charts, images and layout are not faithfully delivered by those tools. Image-only scans and standalone images are refused; no OCR, audio transcription or spreadsheet recalculation is provided. Current pilot limits are listed on the pricing page.

What information is recorded about use of the pack?

The ledger records requests received by the service, authorised connection references, requested source information and preparation outcomes. Recipients can also deliberately submit a request, comment or note after approving the exact text. The owner sees that message, the verified connection identity and time in Recipient inbox for up to 90 days, unless deleted sooner. Received does not mean read or answered; no agent or automatic research is started. It does not record the entire AI conversation. Search text is supplied by the AI and may differ from the human question. An AI can reuse retrieved material without making another request. Literal search can miss relevant material; neither a search nor a file request proves that the AI reviewed the entire pack. Owners can investigate no-match searches before deciding whether to clarify wording, repair extraction or add information. A no-match result alone is not proof that a document is missing.

Who can read my files in the hosted connection?

Private-library file names and contents are encrypted in the browser with your wallet key. A hosted AI connection uses a separate access copy that you approve and that the service can decrypt for authorised retrieval. The receiving AI gets the content it retrieves and applies its own data policies. An optional desktop connector can decrypt locally, but it requires installation and is not a universal mobile connection. Review the security and compatibility pages before choosing a route.

Now it’s your turn

Try the whole journey.

Keep the proposed decision distinct from its supporting evidence. Start with the fictional documents on this page; no login is needed. For a real AI connection, try the separate public service-information sample before requesting private access.

Choose the example files and move through the connection, question, answer and ledger. The tour advances every four seconds; tap a step or Pause to take over.

No real upload, email or AI call is made. The connection in this fictional demo is inactive.

The six static steps and example sources above remain available if the interactive tour cannot load.

A real MCP connection

Ask your AI about OpenDataRoom.

Public information only. This connection cannot access customer files.

Opening this sample records a unique launch reference. Its requests, search text and document metadata are kept for 30 days for the OpenDataRoom operator. Anonymous means unidentified—not unlogged. Do not enter personal or confidential information.