# Share an LP quarterly reporting pack with definitions and context Canonical: https://opendataroom.com/guides/lp-quarterly-reporting-pack Updated: 2026-10-17 Keep the approved period report, definitions and explanation of changes together. Different investors may have different entitlements, so prepare the permitted reporting scope for each recipient. ## How OpenDataRoom helps Market: LPs, Investor relations, Fund managers, Fund administrators Keep the approved period report, definitions and explanation of changes together. Keep source documents organised in drops, like folders, and select named packs for each audience. OpenDataRoom manages access and request records; the recipient uses their own AI for analysis. Current AI tools return extracted text, not complete original files. - [Reusable private packs](/guides/control-data-access-ai): Keep the selected documents together for repeat questions and later reviews, within the displayed retention period. - [Source access for your AI](/guides/ai-document-connection): Let a compatible AI list, search and read the supplied text. Ask it to cite the file and passage so you can check the answer. - [Named recipients and separate packs](/guides/separate-packs-per-audience): Choose who can connect. Prepare separate packs when people are allowed to see different documents. ### Workflow impact An explanation of the quarter's figures and reporting definitions. Keep the selected evidence available through one authorised connection instead of assembling another set of attachments for each question. ### Bring these documents - Quarterly report.pdf - Reporting definitions.xlsx - Movement commentary.docx ### Prompt for your own compatible AI Using only this approved pack, keep the approved period report, definitions and explanation of changes together. Start with this source question: Is the valuation movement realised cash? Cite the file and passage. Distinguish supplied facts, assumptions, missing evidence and contrary evidence. Do not infer human reading or investment intent from request records. Try the fictional source question on this page and check the cited evidence. To use your own documents, check compatibility and join the waiting list; private access is by invitation. ## Frequently asked questions ### Will replacing the report rewrite the LP's previous AI answer? No. After accepting an update, ask the LP to retrieve the current permitted report again and cite its period. Previous answers and downloaded files cannot be recalled. ### Can request activity tell me whether the LP is satisfied? No. Use a source request as a reason to offer clarification, not as a satisfaction score or evidence of commitment. The full conversation remains outside the ledger. ### Can the ledger tell me whether an investor intends to proceed? It can show the tool requests received through an authorised connection, the source references requested and the response preparation outcomes. Those records can inform a useful clarification or follow-up. They do not prove that the investor personally read a result, that an AI relied on it, or that an investment decision was made. An AI app may issue several requests automatically. ### How does the recipient connect, and who gets access? Choose your own AI or invite the intended email recipient. For a private invitation, the recipient verifies the authorised email and completes the required approval flow, then adds the connection in a compatible AI app’s settings. Forwarding an invitation alone does not authorise a different email. Permission covers the selected pack; create separate packs when audiences may see different documents. ### Can I keep the files and end someone’s access? Your wallet contains source drops, like folders. Each named pack shares selected files or passages from one drop. The source drop and its access packs have separate deadlines. You can keep the source until its displayed retention deadline while ending a recipient’s future access. Choose a sharing window, revoke it earlier when needed, and approve an extension deliberately. Expiry cannot recall material that an AI app or recipient has already retrieved. ### What happens when I update or remove a file? After you review and accept a drop update, fresh authorised requests receive the current versions of files already selected for their packs. This does not force an AI to fetch the files again or refresh its existing chat context. New files do not join those packs automatically. Review changed selected passages explicitly. Removing a file or its permission stops future retrieval, and access-change notices are queued for affected recipients. Provider acceptance is not proof of inbox delivery. This cannot erase content already retrieved. ### What if my files or AI app are not supported? Check the compatibility guide and try the public service-information sample first. An app must support the required MCP connection and authorisation; pasting a URL into ordinary chat does not install it. Use supported text-based files and inspect the preparation report. Originals are retained in encrypted storage, but the current AI tools return extracted text, not complete original files. Charts, images and layout are not faithfully delivered by those tools. Image-only scans and standalone images are refused; no OCR, audio transcription or spreadsheet recalculation is provided. Current pilot limits are listed on the pricing page. ### What information is recorded about use of the pack? The ledger records requests received by the service, authorised connection references, requested source information and preparation outcomes. Recipients can also deliberately submit a request, comment or note after approving the exact text. The owner sees that message, the verified connection identity and time in Recipient inbox for up to 90 days, unless deleted sooner. Received does not mean read or answered; no agent or automatic research is started. It does not record the entire AI conversation. Search text is supplied by the AI and may differ from the human question. An AI can reuse retrieved material without making another request. Literal search can miss relevant material; neither a search nor a file request proves that the AI reviewed the entire pack. Owners can investigate no-match searches before deciding whether to clarify wording, repair extraction or add information. A no-match result alone is not proof that a document is missing. ### Who can read my files in the hosted connection? Private-library file names and contents are encrypted in the browser with your wallet key. A hosted AI connection uses a separate access copy that you approve and that the service can decrypt for authorised retrieval. The receiving AI gets the content it retrieves and applies its own data policies. An optional desktop connector can decrypt locally, but it requires installation and is not a universal mobile connection. Review the security and compatibility pages before choosing a route. ## Fictional example documents These are invented teaching documents, not customer evidence. ### Quarterly report.pdf Fictional report shows a movement in valuation but supplies no realised exit proceeds. ### Reporting definitions.xlsx Example definitions distinguish realised proceeds, unrealised valuation and reporting currency. ### Movement commentary.docx Management attributes the change to a revised valuation assumption; independent validation is not included. ## A source question Is the valuation movement realised cash? Illustrative answer: No realised exit proceeds are supplied. The example commentary attributes the change to a valuation assumption. Keep unrealised movements separate from cash distributions. ## Keep a reporting period and its definitions together Select the approved quarterly report and its performance explanation. Check period ends, currency and realised versus unrealised labels before the LP asks a follow-up. Use authoritative reporting systems for capital accounts, capital calls and investor statements. This pack does not calculate IRR, reconcile accounts or administer investor entitlements. ## Sources and further reading ## Related workflows - https://opendataroom.com/guides/lp-reporting-questions-from-ledger - https://opendataroom.com/guides/lp-manager-diligence-pack - https://opendataroom.com/guides/fund-administrator-handover Keep a reporting period and its definitions together. Start with the fictional documents on this page; no login is needed. For a real AI connection, try the separate public service-information sample before requesting private access. Admission is by invitation. Join the waiting list: https://opendataroom.com/signup Check compatibility and the separate public service-information sample: https://opendataroom.com/compatibility ## Try the fictional example https://opendataroom.com/example-demo.html?example=lp-quarterly-reporting-pack